Procurement Coordinator

Position Summary


Perform and fulfill a variety of procurement functions for Hospitality based Design/Procurement projects from inception through project completion.  The position is instrumental in maintaining important supply chain initiatives necessary in executing successful hotel builds and renovations.




Bachelor’s Degree – Business/Supply Chain or Hospitality major desired


Entry Level – 0-2 years of professional experience preferred


  • Existing knowledge base or ability to quickly immerse oneself in the Hospitality FF&E and OS&E categories
  • Strong PC skills with proficiency in Microsoft Office and proven ability to create and maintain analytical reports in Excel
  • Clear, concise (legal-minded) written communication skills
  • Effective verbal communication skills
  • Good telephone conversationalist
  • Solid negotiating prowess
  • Attention to detail with a numbers-oriented mindset
  • Organized and thorough work style with emphasis on time management
  • Ability to resolve conflict quickly and constructively
  • Knowledge of Spexx/Exxpedite


  • Support parts of or an entire project depending on scope in conjunction with team leadership
  • Understand specification translation for the purposes of bidding, budgeting and issuing Purchase Orders
  • Understand manufacturers, price points, product expediting & logistics principles
  • Initial exposure to project design specifications, supplier selection, costing, production lead times, bidding, PO issuance and expediting orders
  • Assist in negotiating pricing and lead time for products
  • Maintain and update project timelines relating to purchasing scope of work
  • Assist in resolving supplier issues with respect to quality issues and / or timing of delivery
  • Manage communications with freight forwarding / logistics companies, ensuring delivery of product and resolving outstanding issues
  • Review and process prepared invoices for payment
  • Assist in the preparation of budgets for design-related projects
  • Perform Quality Control exercises on one’s own work
  • Understand hotel brand structures
  • Interact within the hospitality network including but not limited to supplier socializing and trade show & conference attendance


How to Apply